Privacy Policy for Woodlands Acro Gymnastics Club

Effective Date: [01/09/2019]
Last Updated: [01/09/2024]

Woodlands Acro Gymnastics Club ("we," "our," or "us") is committed to protecting the privacy and security of our members' personal data. This Privacy Policy outlines how we collect, use, store, and protect your information.

1. Information We Collect

We collect and process the following types of personal data:

  • Member Details: Name, date of birth, and relevant medical information.

  • Emergency Contacts: Name, phone number, and relationship to the member.

  • Parent/Guardian Information (if applicable): Name, email address, and phone number.

2. Purpose of Data Collection

We collect member data for the following purposes:

  • Emergency Situations: To contact a parent, guardian, or emergency contact if needed during a session.

  • Membership Management: To register members and manage club activities.

  • Communication: To provide updates on sessions, events, or important announcements.

3. How We Collect Data

We collect information through:

  • Membership registration and consent forms.

  • Direct communication with members or their guardians.

4. Data Sharing and Disclosure

Your data will not be shared with third parties, except:

  • When required by law.

  • In emergency situations where sharing data with medical or emergency services is necessary.

We do not sell or rent your data to any third parties.

5. Data Storage and Security

  • Member data is securely stored in our systems, which are protected by industry-standard security measures.

  • Paper forms (if applicable) are securely locked when not in use.

  • We retain personal data for the duration of your membership and up to [1 year] after cancellation or expiration, unless otherwise required by law.

6. Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Request corrections to inaccurate or incomplete information.

  • Request the deletion of your personal data, subject to legal obligations.

  • Withdraw consent for data use (where applicable).

To exercise these rights, contact us using the details below.

7. Cookies and Online Data (if applicable)

If our website uses cookies to enhance user experience, a separate cookies policy will outline their use.

8. Changes to This Privacy Policy

We may update this policy occasionally to reflect changes in legal requirements or club practices. We will notify members of significant changes via email or club announcements.

9. Contact Us

If you have questions about this privacy policy or your personal data, please contact us at:
Woodlands Acro Gymnastics Club
Email: [woodlandsgymnasticsclub@gmail.com]
Phone: [07916612551]